Development Assistant

Job Title:Development Assistant
Reports to:Chief Development and External Affairs Officer
Department:Development
Supervises:N/A
FLSA Status:Exempt
FT/PT:Full-Time

Organization Overview:

The Ackerman Institute for the Family was founded in 1960, and is one of the premier institutions for family therapy treatment, and one of the most highly regarded training facilities for family therapists in the United States. The Institute serves a diverse population of families at all stages of family life by offering a variety of programs that address a broad range of issues and concerns. The faculty at the Institute have achieved national prominence and earned national awards for the development of innovative approaches to family therapy and professional training.

Position Summary:

The Development Assistant reports to the Chief Development and External Affairs Officer and will work closely with the development team. This role is responsible for supporting all Development functions, including the implementation of the annual fund program, project support, and major donor giving programs and initiatives. Responsibilities encompass donor recognition, special events, special outreach and correspondence, targeted solicitations, large-scale mailings, research and relationships in the fundraising database (Raisers Edge), among other responsibilities.  

Essential Job Functions:

Primary responsibilities include:

  • Work closely with and assist the Chief Development and External Affairs Officer to fulfill the Ackerman Institute’s Development program, including the annual fund, project support, major giving, and special events. 
  • Assist with the design and implementation of the annual fund program, including drafting solicitation appeals and impact reports, producing mailing lists from the fundraising database, coordinating with mail houses for large mailings, and ensuring timely completion of projects.
  • Process gifts in the database and prepare letters of acknowledgements in a timely and accurate manner.
  • Assist with preparing impact reports, interim reports, and the annual report.
  • Assist with preparing the annual donor listing, which includes recognition on the Institute’s website and in the annual report and throughout various print materials.
  • Assist in the planning and execution of donor events and programs.
  • Assist in updating and maintaining donor records within the Raiser’s Edge database, as well as optimizing the database as a tool for donor cultivation and stewardship.
  • Conduct research on current and prospective donors, and carefully maintain their records in the database.
  • Assist with entering and maintaining biographical information in the database from a variety of sources including forms, mailings, emails, staff, etc.
  • Assist with maintaining hard copy and digital files for Development and donor records.
  • Research and respond to staff and donor inquiries on records and gifts.
  • Compose general correspondence and provide clerical support, as needed.
  • In all work, ensure accuracy, data integrity, and maintain confidentiality.
  • Provide day-to-day administrative support for the Chief Development and External Affairs Officer, including maintaining donor files and correspondence, processing invoices and statements of support, and responding to email and phone inquiries from donors and prospects, amongst other responsibilities.
  • Perform other duties as assigned.

Qualifications:

  • High School Diploma or equivalent required; Bachelor’s Degree preferred.
  • 1-2 years of demonstrated experience preferred, preferably in a non-profit organization.
  • Excellent organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Highly organized with strong attention to details.
  • Strong analytical, problem-solving, and research skills.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to work on multiple projects simultaneously.
  • Working knowledge of Raisers Edge, or a similar database, is preferred but not required (will train on database).
  • Ability to handle sensitive information in a professional manner and must be able to maintain confidentiality.  
  • Ability to function well in a high-paced and at times stressful environment.
  • Can-do positive attitude and team orientation, with ability to interact with diverse people at all levels.
  • Commitment to Ackerman Institute’s values of inclusion, collaboration, and transparency.  
  • Extremely proficient in MS Office Suite (Teams, Word, Excel, PowerPoint, and Outlook) and Zoom.
  • Commitment to Ackerman Institute’s values of inclusion, collaboration, and transparency. 

Work Environment:

This position is currently remote due to Covid-19. When the Institute re-opens (TBD), this position will be based out of The Ackerman Institute’s New York, NY location.

Compensation:

Ackerman Institute for the Family offers a generous compensation package which includes:

  • Competitive compensation based on experience.
  • Eligible employees receive medical and dental insurance for employees and dependents, largely subsidized by Ackerman.
  • Employer paid life insurance and supplemental disability insurance.
  • A 403(b)-retirement plan with eligibility for employer contribution of 10% of employee’s annual contribution.
  • Generous paid-time-off package.
  • Commitment to work-life balance.

COVID-19 Requirements:

  • AIF requires its Employees to be fully vaccinated against COVID-19 including any booster shots if required, where allowable under the law and based on guidance from the Centers for Disease Control and Prevention and local health authorities, unless they are approved for a reasonable accommodation based on disability, medical condition, pregnancy, or religious belief that prevents them from being vaccinated.
  • If you are not vaccinated, you are required to have received at least one COVID-19 shot prior to your first day of employment and to provide proof of your vaccination status within the first 30 days of your employment. For the two COVID-19 shot regimen, you will be required to provide proof of your second COVID-19 shot within the first 60 days of your employment. Failure to provide timely proof of your COVID-19 vaccination status will result in the termination of your employment with AIF.
  • If you are unable to be fully vaccinated due to disability, medical condition, pregnancy, or religious belief, you will be required to apply for a reasonable accommodation within the first 30 days of your employment in order to remain employed with AIF. As a part of this process, you will be required to provide information or documentation about the reason you cannot be vaccinated. If your request for an accommodation is not approved, then your employment may be terminated.

Welcoming Diversity:

The Ackerman Institute for the Family provides equal opportunities to all individuals without regard to race, religion, national origin, disability, age, marital status, sex, sexual orientation, gender, gender identity or expression, veteran status, or any other status protected by law. It does not discriminate based on any status protected by law. This policy applies to all employment, education, volunteer, and clinical care related activities or in any other aspect of the Institute’s operation. Black, Indigenous, and people of color; trans, non-binary, and intersex people, especially transwomen; those from poor and working-class backgrounds, immigrants, people with disabilities; as well as people at the intersections of these experiences are highly encouraged to apply.

How to Apply:

Interested candidates should send a cover letter and resume to Human Resources at: bjara@ackerman.org, Subject: “Development Assistant” Only those candidates for an interview will be contacted.